Procurement Staff

Job Summary:

The Procurement Staff is responsible in the procurement of products or items based on the requirements of the requesting department(s) in a cost-effective manner. The function includes coordination with suppliers and sourcing of vendors when necessary as well as the processes required to purchase and to ensure that a full stock inventory is maintained.

Duties & Responsibilities:

• Identifies and sources potential suppliers
• Initiates bid or quote process for the requested items from existing and potential suppliers
• Negotiates with providers, reviews contract agreements, monitors progress, and conducts internal audit to check quality of service provided
• Prepares purchase orders by verifying specifications and price, obtains recommendations from suppliers for substitute items and seeks approval from requisitioning department
• Obtains purchased items by forwarding orders to suppliers, monitors and expedites orders
• Verifies receipt of items by comparing items received vs. items ordered, coordinates discrepancy in deliveries with suppliers
• Updates the ERP system by doing the Incoming Shipment process upon receipt of items
• Reviews lacking parts sent by Material Planner and seeks approval for purchase order (P.O.) creation
• Updates lacking parts report based on supplier’s commitments and delivery schedule

Job Qualifications & Skills:

• Graduate of bachelor’s degree in any field of study
  With at least 1-year related work experience
• Background in ERP system is an advantage
• Knowledgeable in inventory management and MS office applications